5/20/2025
As a property manager, your responsibility goes well beyond handling maintenance issues or coordinating contractors. When communities delegate that duty, you are also the guarantor that every company working on the premises complies with occupational-risk-prevention law.
Allowing a contractor or worker on site without proof of legal compliance can lead to administrative fines, civil claims or even criminal liability if an accident occurs.
What does having CAE Access mean?
Having CAE Access means that a company has submitted all the necessary documentation to certify:
- That it is legally established
- That it is up to date with Social Security obligations
- That its workers are properly hired
- That they have received occupational risk prevention training
Only when all these requirements are documented and verified can a company be considered legally allowed to access a residential community.
Why is it so important to verify this?
Because according to Law 31/1995 and Royal Decree 171/2004, the administrator and the community may be held responsible if they allow companies or workers to operate without complying with legal requirements. Common risks include:
- Fines from the Labor Inspectorate
- Claims due to work-related accidents
- Subsidiary or joint liability issues
In short: allowing a company without CAE Access is a risk that is not worth taking.
How can you check if a company is compliant?
The best way is to use a centralized system that allows you to:
- See if a company has submitted its documentation
- Check if its workers are authorized
- Track every action in case of inspections
- Block access for non-compliant companies
VerifiCAE provides this solution automatically, with professional document validation and continuous monitoring.
Conclusion
Coordinating business activities is not an unnecessary administrative burden, but a legal obligation with real consequences. Working only with companies that have validated CAE Access is the most effective way to protect your communities—and yourself as an administrator.
Do you want to make sure only compliant companies access your communities?
VerifiCAE helps you manage the entire process simply, securely, and legally.